How to Notify Artists of the Jury Results 📣
Log in to CaFÉ Admin and go to Events > Communication. Select the call you want to view from the Current Event drop-down list.
Check the box next to the status or statuses you want to email.
Click Draft Email to open the email form.
Enter your information and craft your message in the body text box.
CaFÉ login: [username]
Medium Category: [medium category, if applicable]
[Status] [Artwork Title]
[first_name] [last_name]:
The system will auto-populate the following fields:
Under Add Application Details, check the boxes for the data you want to include in the email:
Call Logo
Contact Information (organization name, email, and phone)
Application Status
Artwork Title (Available for Jury by Image events only.)
Anonymous Juror Scores & Comments (by round)
Click Preview to review your draft.
In the Preview, click Go Back and Make Changes 👈 to return to the email form and make changes. Click Save Draft 💾 to save your draft and return to your email message later. Your drafts will be found under the call title in the Events > Communication tab.
When you are ready, click Send ↗️ to send your email.
If your call uses Scoring by Art, the Application Status and Artwork Title options are selected by default. Unless deselected, the email will list each artwork title alongside its status (e.g., Invited or Not Invited).
If your call uses Scoring by Artist/Application, status information is omitted from the top of the email unless you manually check Application Status.
✨ Once you notify your artists, don't forget to change the Jury Status to Complete!
How to Retrieve a Copy of Sent Emails 📨
Log in to CaFÉ Admin and go to Events > Management. Select the call you want to view from the Current Event drop-down list.
Choose the status of the artist whose message you want to review (Invited, Not Invited) or search for the artist using the search box.
Click on the APP ID#.
Go to the Emails section on the Artist Application page.
Click on View Email 👁️ to view a copy of the sent email.
⚡ TIP: Run the Communication Bounce Report to check for bounced emails.
