CaFÉ Administrator Help

CaFÉ Administrator Help

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Conducting Your Jury

Finalizing the Jury

Once you have sorted your entries between the Invited and Not Invited statuses and notified artists of the results, you are ready to finalize the jury.

Last updated on 24 Sept, 2025

How to Complete the Jury ⭐

  1. Log in to CaFÉ Admin and go to Jury > Administration. Select the call you want to view from the Current Event drop-down list.

  2. Change the Jury Status to Complete, and click Save 💾 .

Changing the Jury Status to Complete is important because it will reveal the statuses to the applicants. It also allows applicants to archive their submissions and remove the work samples from their portfolios.

How to Download Each Jury Round’s Scoring History 📊

  1. Log in to CaFÉ Admin and go to Jury > Administration. Select the call you want to view from the Current Event drop-down list.

  2. Click Finalize and select the Round from which you want to download the scores.

  3. Click Download Scores to download a spreadsheet of scores from your selected round.

  4. To see the scoring history per round without downloading, click View Scoring History and select the round of scores you wish to view.

Scoring Historty Report.png

⚡ TIP: Download the scoring history to review individual juror feedback or maintain a record of your jury's decisions for future reference and insights.


How to Archive Your Call 🗄️

  1. Contact CaFÉ Support and request that your call be archived.

  2. A member of the CaFÉ team will archive it for you.

  3. To view archived calls, go to the Archived Events drop-down menu on Events > Management.

⚡ TIP: Archiving your call allows you to keep the list of current calls up-to-date. Archive your call after your jury is complete, you’ve notified the artists of the results, and the high-resolution images are downloaded (if needed).

You cannot re-jury, re-open, or download media once a call is archived. Calls are archived to close out all activities associated with that call and will only be available to you for historical reference. CaFÉ reserves the right to archive a call once it reaches the end of its access term.

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